HIPAA
Controlled access and documented handling support privacy obligations for patient records and practice files.
Business record storage in Andover, KS
Secure archives that grow with your business.
Don't let outdated filing cabinets become your company's biggest compliance risk. Jensen Guardian LLC provides professional off-site records storage for law firms, CPAs, medical practices, real estate offices, nonprofits, and other regulated teams.
Records stay accounted for.
Every box has a place, a barcode, and a documented custody trail.
Proof-ready retention
Regulatory compliance you can prove.
Retention rules vary by record type and industry. Our indexing and scheduling system keeps the evidence close at hand.
FINRA
Keep brokerage and advisory records organized with retention dates, request history, and clear file ownership.
Sarbanes-Oxley
Protect financial documentation with controlled destruction decisions and a record of every authorized action.
IRS retention
Separate tax-related files by retention window so your team can locate the right evidence during review.
Our indexing system creates a defensible audit trail for every single file.
Built for working records
Serving every regulated profession.
Move inactive files out of your office without losing access when a client, auditor, or colleague needs them.
Medical and dental
Store patient records with controlled access and retention dates.
Discuss practice filesNonprofits
Preserve grant, donor, and governance records beyond the filing room.
Discuss nonprofit recordsFinancial advisors
Organize client documentation with a traceable request history.
Discuss advisor records Retention planning
How long should you keep records?
Use the schedule as a starting point, then let your industry obligations and counsel set the final rule. Jensen Guardian LLC can flag files when their retention window ends.
Destruction requires an authorized decision.
Routine correspondence
Keep ordinary notices, internal updates, and short-term administrative records when they no longer support an active matter.
Tax-related records
Invoices, returns, workpapers, and supporting documentation often need a longer retention window.
Wills, deeds, minutes
Protect foundational records that establish ownership, authority, or a lasting corporate history.
Controlled movement
Pickup to vault: total chain of custody.
Your records are tracked at each handoff. The status stays visible to your team through the client portal.
Tamper-evident packaging
01
Barcoded box creation
We assign a barcode and capture your box details before anything leaves your office.
02
Secure transport
Sealed containers move through a controlled pickup process with GPS-tracked transport.
03
Vault check-in
Staff verify the shipment, scan each item, and place it in climate-controlled secure archives.
04
Portal update
Your authorized users can request a file and see its status without searching a storeroom.
Johnson & Associates CPAsAndover, Kansas
A records result
Success story: Johnson & Associates CPAs
"We cleared 200 square feet of file-room space and found every requested record during an IRS audit."
The firm moved inactive tax files into an indexed off-site vault. Retrieval requests followed a documented path, and destruction dates were assigned before the boxes were stored.
ProblemOverflowing files and misfiling risk
ChangeIndexed retrieval with scheduled destruction
OutcomeZero audit findings and reclaimed space
Girish R., Senior Partner
Plan with a records specialist
Let's design your retention plan.
Tell us what you store, how often you retrieve it, and where your current process creates pressure. We'll map a practical next step for your team.